How to Tell Your Boss You're Quitting: 15 Messages
Deciding to leave your job can be stressful, and telling your boss might feel intimidating. But it doesn't have to be. Here are fifteen messages to help you communicate your resignation respectfully and with clarity, sorted by tone and by your relationship with your boss.
Hi [Boss's Name], I wanted to let you know that I've decided to resign from my position. It's been a pleasure working with you and the team. I'll ensure a smooth transition over the next [notice period].
Mentioning the transition plan shows responsibility.
Hey [Boss's Name], I'm planning to move on to a new opportunity. My last day will be [date]. I've really enjoyed my time here and learned a lot from you.
Expressing gratitude helps maintain a positive relationship.
Dear [Boss's Name], I am writing to formally resign from my position. I am committed to ensuring a smooth handover. Thank you for your support during my time here.
Hi [Boss's Name], this is a difficult message to write, but I've chosen to accept another position. I'll do my best to help during my notice period.
Hi [Boss's Name], I wanted to let you know that I'll be leaving my position. My last day will be [date]. It's been great working with you.
Hello [Boss's Name], I've made the decision to move on from my role here. I appreciate all the opportunities I've had and will assist with the transition.
Hey [Boss's Name], I've taken the decision to explore new opportunities and will be resigning. My last day will be [date]. Thanks for everything!
Dear [Boss's Name], I am resigning from my position effective [date]. Thank you for the mentorship and guidance during my time here.
Hi [Boss's Name], I'll be leaving my position at the end of the month. Thank you for the wonderful experience and support.
Hi [Boss's Name], just letting you know that I've accepted a new role and will be resigning. I hope to keep in touch.
Hello [Boss's Name], this is to inform you that I am resigning from my role. I'll ensure a smooth transition and complete my tasks before I leave.
Hey [Boss's Name], I've decided to leave my current role. It was a tough choice, but I believe it's the right one. Thank you for your support.
Hi [Boss's Name], I'm resigning from my position. I'll work to make sure everything is in place before my last day on [date].
Dear [Boss's Name], I have decided to resign from my position. I am grateful for the opportunities and will assist with the transition.
Hey [Boss's Name], I wanted to let you know that I'll be leaving to pursue a new opportunity. Thank you for everything, and I hope our paths cross again.
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What not to say
- ✗ "I hate this job."
It's unprofessional and burns bridges. Focus on the positives instead.
- ✗ "I'm quitting because of you."
Placing blame creates unnecessary conflict. Keep the tone professional.
- ✗ "I'm leaving without notice."
Leaving abruptly is unprofessional and could harm your reputation. Always offer a notice period.
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Build a personal messageQuestions people ask
When is the best time to tell my boss I'm quitting?
It's best to notify your boss at the start of your notice period, typically two weeks before your last working day. This gives them time to plan and start the recruitment process if needed.
Should I resign in person or via email?
If possible, resign in person or via a video call for remote work. It's more respectful and allows for a direct conversation. Follow up with an email to have a written record.
What if my boss reacts negatively?
Stay calm and professional. Reiterate your gratitude for the experience and your commitment to a smooth transition. Keep the focus on your future plans rather than any negative reactions.