How to Tell a Coworker They Made a Mistake: 15 Approaches
Telling a coworker they've made a mistake can be a tense moment. You're likely worried about maintaining a good relationship while addressing the issue. The key is to be kind yet clear. Here are fifteen messages to help you communicate effectively, sorted by tone and relationship.
Hey [Coworker's Name], I noticed a small error in the report you submitted. Would you like me to show you what I found?
Offering help rather than pointing out the mistake can be a gentle approach.
Just a quick note, [Coworker's Name]: I think there might be a typo on page 3 of your presentation. Let me know if I can help fix it.
Mentions the specific location of the mistake, making it easier for them to correct.
Hi [Coworker's Name], I noticed a potential discrepancy in the data from yesterday. Maybe we could review it together?
Suggesting a collaborative review can make the correction process a team effort.
Hello [Coworker's Name], during my review, I saw an error in the client email sent out. Let me know if I can assist in drafting a correction.
[Coworker's Name], I think we may have overlooked something in the budget proposal. Want to take a look together?
Hey [Coworker's Name], I caught something in your report that might need a tweak. Want to chat about it?
Keeping it light helps if you share a friendly rapport.
Hi [Coworker's Name], I realized the figures look off in the spreadsheet. Want to double-check them with me?
Hey [Coworker's Name], I spotted a formatting issue in the document. I can help adjust it if you need.
I noticed a potential error in the timeline of the project plan. Let’s sync up to ensure we're on the right track.
Hi [Coworker's Name], I think there’s a minor glitch in the software update. Want to troubleshoot it together?
Hey [Coworker's Name], have you noticed the discrepancy in the sales numbers? Let’s review them together to be sure.
There seems to be an inconsistency in the last minutes. Happy to discuss this further if you’d like.
Hi [Coworker's Name], I noticed the attachment was missing in your last email. Should we resend it?
Hey [Coworker's Name], I noticed an error in the document numbering. Let’s fix it before the final submission.
I saw that the header in the report was incorrect. Do you need assistance correcting it?
No messages match those filters — try widening one. Or build a custom message for your exact situation.
What not to say
- ✗ "You made a mistake."
It's blunt and may come off as accusatory. Approach with more empathy.
- ✗ "That's wrong."
This phrase can be demoralizing. Try highlighting the specific issue.
- ✗ "You always do this."
Avoid generalizations that can damage relationships. Focus on the specific instance.
- ✗ "Why did you do that?"
Comes across as confrontational. Understand the context instead.
- ✗ "It's not my problem."
Team dynamics rely on collaboration. Offer help to resolve the issue instead.
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Build a personal messageQuestions people ask
How should I approach a coworker about a mistake?
Approach with empathy and a solution-oriented mindset. Offer to help or review the mistake together, and ensure your tone is supportive rather than accusatory.
Is it better to talk in person or send an email?
For minor mistakes, a quick in-person chat or a direct message can suffice. For more significant issues, an email may be better as it provides a written record and gives the coworker time to process.
What if the coworker gets defensive?
Stay calm and reiterate your intention to help. Emphasize the team's goals and how resolving the mistake benefits everyone.